Page 38 - SCG Code of Conduct

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7.2
Recording, Reporting, and Storing Information
Principle
SCG has realized the importance of internal information management. Recording and storing of information must comply with SCG’s standard and be complete as prescribed by law. For storing, all employees are obligated to ensure that the information involved with their work remains safe and available for reference or use by SCG whenever needed.
Guidelines
1. Recording of information should be done in accordance with the guidelines established by SCG and with all government laws, such as those pertaining to taxation and accounting.
2. Report information accurately and honestly, according to the facts.
3. Important documents and confidential information should be guarded by special procedures established for each level or type of information. The internal information and information relating to customers, business partners or vendors must be ensured
to be safely and appropriately stored.
4. Storageofinformationshouldbedonewithintheproperperiodoftime,inaccordance
to the guidelines established by SCG and under the law. It should be done carefully, and so as to facilitate easy access. When the period for storage of information or documents has expired, the employees responsible should ensure that the data or documents are destroyed in the manner appropriate for each type of information.